{"id":5362,"date":"2025-11-17T08:22:22","date_gmt":"2025-11-17T08:22:22","guid":{"rendered":"https:\/\/lyrasystem.com\/?p=5362"},"modified":"2025-11-13T12:49:45","modified_gmt":"2025-11-13T12:49:45","slug":"digital-check-in-and-self-service","status":"publish","type":"post","link":"https:\/\/lyrasystem.com\/en\/insights\/digital-check-in-och-self-service\/","title":{"rendered":"Digital check-in and self-service - easier guest management"},"content":{"rendered":"<h2>Digital check-in and self-service - easier guest management<\/h2>\n\n<p>\nDigital check-in and self-service is no longer something that only modern city hotels offer. It has become a natural part of the guest journey for everything from resorts and conference centres to campsites. As travellers' expectations change - towards speed, flexibility and minimal friction - digital processes are becoming a crucial piece of the puzzle in meeting today's needs. In this article, we look at how digital check-in and self-service are transforming the industry, creating new opportunities for guests and simplifying the day-to-day life of hospitality businesses.\n<\/p>\n\n<h3>No queues - the guest takes control<\/h3>\n\n<p>\nOne of the main benefits of digital check-in is the elimination of queues at reception. Instead, guests can check-in in advance via their mobile phone or computer, or on arrival through a simple self-service station. This makes arrivals smoother, predictable and stress-free - for both the guest and the staff.\n<\/p>\n\n<p>\nWhen the guest can register their details in peace and quiet before arrival, the risk of errors is reduced. It also frees up staff time to focus on service, problem-solving and personalisation - instead of monotonous administrative routines. Hotels also gain better control over flows as guests often provide approximate arrival times during the process, making staffing planning easier.\n<\/p>\n\n<p>\nDigital check-in simply creates a better start to the stay. Instead of starting with waiting, the guest starts with freedom of choice.\n<\/p>\n\n\t\t<div data-elementor-type=\"section\" data-elementor-id=\"4010\" class=\"elementor elementor-4010\" data-elementor-post-type=\"elementor_library\">\n\t\t\t<div class=\"elementor-element elementor-element-04444da e-flex e-con-boxed e-con e-parent\" data-id=\"04444da\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-b32f5ff e-con-full e-flex e-con e-child\" data-id=\"b32f5ff\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e0fee6a elementor-widget elementor-widget-heading\" data-id=\"e0fee6a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">Get the next generation  <span style=\"color: #F8D347\">booking system<\/span>.<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1d1eb74 e-con-full e-flex e-con e-child\" data-id=\"1d1eb74\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-52edee6 elementor-widget elementor-widget-button\" data-id=\"52edee6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"\/en\/create-account\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-long-arrow-alt-right\" viewbox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M313.941 216H12c-6.627 0-12 5.373-12 12v56c0 6.627 5.373 12 12 12h301.941v46.059c0 21.382 25.851 32.09 40.971 16.971l86.059-86.059c9.373-9.373 9.373-24.569 0-33.941l-86.059-86.059c-15.119-15.119-40.971-4.411-40.971 16.971V216z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Create account<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\n\n\n<h3>More data means better service and more revenue<\/h3>\n\n<p>\nWhen check-in is done digitally, a whole new database of valuable information is built - from preferences and travel patterns to the need for options or upgrades. This data makes it possible to personalise offers and services to each individual, instead of sending generic mailings to all guests.\n<\/p>\n\n<p>\nMoreover, guests are often more likely to provide accurate information when the process is digital, clear and self-instructive. For businesses, this means the opportunity to:\n<\/p>\n\n<ul>\n  <li>Create segmented campaigns based on the purpose of the journey.<\/li>\n  <li>Identify returning guests and offer recognition or loyalty benefits.<\/li>\n  <li>Optimise occupancy by understanding what types of guests arrive when.<\/li>\n  <li>Present more relevant upgrades and options at the right time.<\/li>\n<\/ul>\n\n<p>\nIt is precisely in the combination of data and automation that digital check-in becomes a tool for revenue optimisation. With the right set-up, every step of the guest journey can generate opportunities for upselling - without being perceived as intrusive.\n<\/p>\n\n<h3>Communication spheres and personalised offers<\/h3>\n\n<p>\nDigital check-in is more than a registration form. It is also an opportunity to create a coherent digital communication sphere around the guest. Throughout the journey, you can send relevant information at exactly the right time.\n<\/p>\n\n<p>\nExamples of what such a communication journey might look like:\n<\/p>\n\n<ul>\n  <li><strong>Before arrival:<\/strong> Reminders, possibility to add breakfast, parking or special requests.<\/li>\n  <li><strong>On the day of arrival:<\/strong> A digital guide to how check-in works and tips on activities.<\/li>\n  <li><strong>During the stay:<\/strong> Personalised offers based on guest type - spa for couples, excursions for families, coworking for business travellers.<\/li>\n  <li><strong>After check-out:<\/strong> Feedback forms and relevant subsequent communication.<\/li>\n<\/ul>\n\n<p>\nThis way, all communication becomes part of the guest experience - not something that sits on the sidelines. When this is tied together with a flexible platform like <a href=\"https:\/\/lyrasystem.com\/en\/hotel-booking-system\/\">Lyra<\/a> flows can be optimised for the benefit of both the guest and the business.\n<\/p>\n\n\t\t<div data-elementor-type=\"section\" data-elementor-id=\"3711\" class=\"elementor elementor-3711\" data-elementor-post-type=\"elementor_library\">\n\t\t\t<div class=\"elementor-element elementor-element-94f4f9a e-flex e-con-boxed e-con e-parent\" data-id=\"94f4f9a\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7543d57 elementor-widget elementor-widget-heading\" data-id=\"7543d57\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Instances when a guest interacts with the Lyra platform<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1e0ac9f elementor-widget elementor-widget-heading\" data-id=\"1e0ac9f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">1. search and booking<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a51e859 elementor-widget elementor-widget-text-editor\" data-id=\"a51e859\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest searches for accommodation and finds the hotel's website using the Lyra booking engine (WBE) or via a booking channel where the hotel is listed through the Lyra channel manager.<\/li><li>The guest makes their booking online.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b8a7080 elementor-widget elementor-widget-heading\" data-id=\"b8a7080\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">2. Booking management<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b38e8d5 elementor-widget elementor-widget-text-editor\" data-id=\"b38e8d5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The booking is automatically recorded in Lyra's Property Management System (PMS), ensuring that all information is centralised and up-to-date.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-335c3e7 elementor-widget elementor-widget-heading\" data-id=\"335c3e7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">3. Before arrival<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b577166 elementor-widget elementor-widget-text-editor\" data-id=\"b577166\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Guests receive automated, personalised messages with information about their upcoming stay, including offers for upgrades or extra services.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c0f79a8 elementor-widget elementor-widget-heading\" data-id=\"c0f79a8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">4. Check in<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-42c1546 elementor-widget elementor-widget-text-editor\" data-id=\"42c1546\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest uses the digital check-in function to check in online, reducing the need for physical contact on arrival.<\/li><li>Alternatively, the guest is checked in by the reception staff.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c27b8c8 elementor-widget elementor-widget-heading\" data-id=\"c27b8c8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">5. during the stay<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f81ae8f elementor-widget elementor-widget-text-editor\" data-id=\"f81ae8f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest uses the guest portal to:<br \/><ul><li>Order room service or other services.<\/li><li>Change your booking.<\/li><li>Communicate with the hotel staff.<\/li><li>Get information about hotel facilities and local attractions.<\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6bb748a elementor-widget elementor-widget-heading\" data-id=\"6bb748a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">6. payments<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-df7da69 elementor-widget elementor-widget-text-editor\" data-id=\"df7da69\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest manages payments for their stay and any additional services through the integrated payment solution in the platform.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-95eca44 elementor-widget elementor-widget-heading\" data-id=\"95eca44\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">7. check-out<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-83f6019 elementor-widget elementor-widget-text-editor\" data-id=\"83f6019\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest completes a seamless digital check-out via the guest portal, streamlining the process and saving time.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d3b7a78 elementor-widget elementor-widget-heading\" data-id=\"d3b7a78\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">8. After the stay<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-30a116c elementor-widget elementor-widget-text-editor\" data-id=\"30a116c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>The guest receives automated messages thanking them for their visit and encouraging feedback or reviews.<\/li><li>Guests may be offered special offers or loyalty programmes for future bookings.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\n\n\n<h3>Less administration and fewer sources of error<\/h3>\n\n<p>\nDigital check-in flows drastically reduce the need for manual administration. The guest enters their own information directly into the system, eliminating many of the errors that often occur when staff have to interpret handwritten notes or verbal information.\n<\/p>\n\n<p>\nThe front desk is released:\n<\/p>\n\n<ul>\n  <li>Long queues.<\/li>\n  <li>Paper handling.<\/li>\n  <li>Double work and manual registration.<\/li>\n  <li>Explaining the same simple processes over and over again.<\/li>\n<\/ul>\n\n<p>\nIt allows time to be spent on service, socialising and resolving situations where people are still needed. Digital check-in is not about replacing staff - it's about enhancing the hotel experience by freeing up time for what matters.\n<\/p>\n\n<h3>Easier and more flexible payments<\/h3>\n\n<p>\nAnother major advantage of digital check-in is that it makes payments smoother. Guests can choose at their leisure how and when to pay. It becomes clear what amounts are included, what options have been added and what needs to be paid before, during or after the stay.\n<\/p>\n\n<p>\nExample of flexibility appreciated by guests:\n<\/p>\n\n<ul>\n  <li>Pay for your entire stay in advance online.<\/li>\n  <li>Add or change payment cards directly in the check-in flow.<\/li>\n  <li>Split the payment between several guests.<\/li>\n  <li>Collect extra purchases on a digital invoice paid at check-out.<\/li>\n<\/ul>\n\n<p>\nFor businesses, this means fewer missed payments, fewer manual checks and better structure in the financial flow. Quite simply, it's safer - both for the guest and the business.\n<\/p>\n\n<h3>A step towards the future of guest travel<\/h3>\n\n<p>\nSelf-service and digital check-in is not just a trend, but a natural evolution of how travelling works today. As in the e-commerce, transport and hospitality industries, today's guests want flexibility, clarity and control. At the same time, businesses want more data, less administration and better opportunities to optimise revenue.\n<\/p>\n\n<p>\nDigital flows create just that - a modern, seamless and frictionless guest experience. Combined with a flexible system that <a href=\"https:\/\/lyrasystem.com\/en\/\">Lyra<\/a> opens the door to both efficiency and additional sales, while providing a guest experience that feels both simpler and more personalised.\n<\/p>\n\n<p>\nDigital check-in is not the future. It is already here - and it makes everyday life easier for everyone.\n<\/p>","protected":false},"excerpt":{"rendered":"<p>Digital check-in and self-service have quickly become an integral part of modern guest experiences. For hotels, campsites and conference centres, it means less administration, smoother flows and better data-driven decision support. Above all, it gives the guest greater freedom - to control when and how check-in takes place, without queues or hassle. Here we look at how digital check-in solutions are changing the industry and why more and more businesses are choosing to make them a central part of their guest journey.<\/p>","protected":false},"author":1,"featured_media":2159,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[24,13,12],"tags":[],"class_list":["post-5362","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights","category-camping","category-hotell"],"acf":[],"_links":{"self":[{"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/posts\/5362","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/comments?post=5362"}],"version-history":[{"count":5,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/posts\/5362\/revisions"}],"predecessor-version":[{"id":5389,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/posts\/5362\/revisions\/5389"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/media\/2159"}],"wp:attachment":[{"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/media?parent=5362"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/categories?post=5362"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/lyrasystem.com\/en\/wp-json\/wp\/v2\/tags?post=5362"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}